Staffing Software Prices and Staffing Software Pricing With Staffing CRM Cost

On the plans that carry a price, staffing software costs between $15 and $215 per user per month. That range is wide because it mixes two kinds of product. At the bottom sit lean applicant tracking systems such as Manatal at $15 a user on annual billing and Zoho Recruit's staffing edition at $25. At the top sit agency platforms that combine an ATS, a client CRM and automated candidate outreach, such as Recruit CRM Enterprise at $215 and Loxo Professional at $199.

Most US agencies that want one system for candidates, clients and outreach end up between $95 and $199 per recruiter per month. The figures below were read on each vendor's own pricing page on October 22, 2026, not taken from software directories, which still carry several prices the vendors retired months ago.

If you run a temp or contract desk and need payroll, timesheets, onboarding or a VMS connection, expect a quote rather than a list price. None of the four platforms built around temp back office work prints a number.

Per-seat prices are hard to compare in your head, so here is the same five-recruiter desk priced on each vendor's cheapest published plan that includes automated candidate sequences, on annual billing. This is our arithmetic on the vendors' own numbers: seats times rate times twelve, before any add-ons, credits or implementation fees.

Top Echelon Professional comes out lowest at $5,700, if its $95 card is charged per seat (the card prints "$95 Monthly" and the page says plans come with seating options for individual users, teams and companies, but the card itself does not say per user, so confirm that before you budget). Recruiterflow Platform follows at $7,140, Recruit CRM Business at $8,100 and Loxo Professional at $11,940. Crelate puts automation and sequences in Business Plus, which is custom priced, and Bullhorn publishes no price for any tier that sends a candidate sequence, so neither can be priced from its own website.

If you only need a database and a pipeline, the floor drops sharply. Five seats of Manatal Professional cost $900 a year and five of Zoho Recruit Standard $1,500, but both come with limits that bite a staffing desk: Manatal Professional allows 15 open jobs per account, not per user, and Zoho caps mass email per company per day at 250 on Standard. Crelate Essentials cannot be bought for five people at all, because it stops at two users.

In this category the CRM usually comes inside the same subscription as the ATS, so there is rarely a separate staffing CRM price to look up. Crelate Essentials at $85 includes the recruiting CRM, Recruiterflow Platform at $119 annual includes ATS and CRM in one plan, Loxo Core at $149 is described as ATS plus recruiting CRM, and Recruit CRM's name tells you where it started. Bullhorn Starter at $99 includes client management.

What does cost extra is the outreach layer on top of the CRM. On the vendors that price it, moving from a CRM-only plan to one that runs automated candidate sequences adds $34 to $50 per user per month: Loxo goes from $149 to $199, Recruit CRM from $95 to $135, and Top Echelon from $79 to $95 on annual billing. Over five recruiters and twelve months that step alone is $960 to $3,000.

Those sequences are built for candidates. Business development, the work of getting new clients to send you job orders, is a different job, and it is the one most staffing agencies say is hardest right now. A cold email tool built for client outreach covers that side for far less than a second CRM seat.

An ATS and CRM keep your candidates and clients organized. They do not, on their own, put new clients in front of you. Staffing industry surveys put finding new clients at the top of owners' problem lists, and a client brings repeat job orders, so the return on landing one is large compared with any line in this table.

Coldoutreach researches each hiring manager or HR lead, writes a sequence around what their company is actually hiring for, and sends it from your own mailboxes. It sits beside whichever staffing platform you pick rather than replacing it. Plans start at $24 a month on annual billing or $49 monthly, which is less than a single seat on any outreach-capable staffing plan above. See how agencies use it on the staffing agency outreach tool page and what a new client is worth in staffing agency client acquisition cost.